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Registration Policies

Terms & Conditions

August 2016

ARRIVAL AND PICK UP

Please have your child ready to start their class on time.  If you are 15 minutes or later for a class it is better to schedule a make up or not attend that day. It is very disruptive for the other children in the class and the instructor.  As well, your child is missing the warmup and stretch, a very important part of the class. If you do arrive late please ask a staff member for assistance in getting your child to their class. Parents are not insured to be in the gym area.  

Please pick up your child on time.  Instructors go from one class to another and instructors are not able to stay with the children once the class has ended.  If you are going to be late or if there is a possibility of you being late, please inform the office or your child’s instructor.

PLEASE BRING YOUR CHILD INTO THE PREMISES AND PICK THEM UP FROM INSIDE THE PREMISES.  WE CANNOT LET CHILDREN WAIT OUTSIDE FOR THEIR PARENTS TO ARRIVE!  

Participants are asked to wait outside the gym for their classes to start. Instructors will invite classes into the gym at the appropriate time.  No use of the equipment is permitted unless under the supervision of an instructor. Parents and siblings are not allowed in the gym area for obvious liability and safety concerns.

FOOD, BEVERAGES, CHEWING GUM OR OUTSIDE FOOTWEAR – for safety and sanitary reasons, none of these are permitted in the gym area. Parents can use the viewing areas to watch their children.  Only participating children and parents are allowed in the gym area.

WHAT TO WEAR

T-shirts, tank tops, shorts, or stretchy type pants/sweatpants. Please no baggy tops, no long sleeve shirts, and no jewelry. Safety is our number one priority, so we cannot have the children worried about their shirts going over their heads when they are in a handstand or upside down.  We also do not want the children tripping over their pants if they are too long.  Long hair should be pulled up and out of their faces.  Children will be rolling so make sure they do not have anything in their hair that might hurt their heads.

SAFETY/DISCIPLINE

Our number one priority is to ensure a safe environment for all children and staff.  We ask that our participants are safety conscious of themselves and those around them. We will do our best to keep them busy and having fun. At Kerrigan Children’s Centre we use three steps to discipline:

INITIAL SAFETY INCIDENT

Participants will be asked if they are being safe.  “Tell me how you were being safe?”

SAFETY WARNING

If they continue to be unsafe, they will be excluded from the activity for a short time.

SECOND SAFETY WARNING

Parents will be notified when the child is picked up at the end of the day of the problem or concern we have dealt with.

PARENT CONFERENCE

A conference with the parents, participant, and director will take place.

We will do our best to handle all situations at the centre.  If parents were called during the day, it would be because of a situation that we feel puts others at risk. We reserve the right to send a child home when we feel they are not acting in a safe or healthy manner and are not willing or able to change their behaviour.  No credit will be given when this occurs.  We further reserve the right to expel a child from the centre any time we feel it is necessary for safety reasons or if we feel that the structure and environment of our program cannot reasonably meet a child’s needs.


REGISTRATION TERMS FOR INSTRUCTIONAL CLASSES

Our instructional programs run year round in two sessions and 3 terms. Our annual session runs from September to April with our Fall term running September to December and our Winter term runs January to April. Our summer session runs May to August. You can pay for a full term or session in advance, however no refunds or credits are given if you elect to drop.  Alternatively we offer a convenient Monthly Auto-Pay System. We apply your charges to your bank account or credit card on the 20th of every month.

Students may join at any time as long as there is a vacancy in your desired class. Classes must meet our minimum class size in order to run. If you are unsure if your class has met the minimum enrolments needed to run please contact us 604 528 9988. You can choose to un-enroll at anytime throughout the session by following our drop enrolment procedure (Monthly pay only).

ORIENTATION & ASSESSMENT

For all new students or students who have not attended in over a year, we strongly recommend you book a free assessment prior to registering. Assessment’s take approximately 15 minutes and ensure your child is enrolled in the appropriate class. They are also a wonderful way to become orientated with our facility and staff before their first class. Call us today at 604 528 9988 to book your assessment.

PAYMENT

Tuition is due by the 20th of each month and is based on a flat monthly rate. We require a valid credit card or bank draft to be saved in your account to complete your registration. You can choose to use this electronic payment for automatic monthly payments, which is preferred. Alternatively you can leave post dated cheques, pay by cash or debit on or before the 20th of each month. If cash, debit or cheque payment is not received on or before the due date, Kerrigan Children’s Active Learning Centre will initiate electronic payments for any balances due on your account PLUS an administrative late fee of up to $25.00. If a cheque is returned as “Insufficient Funds” a $45 charge will be added to your account.

MEMBERSHIP FEE

A $25 membership fee per child is due upon registration and then added to your tuition annually on the anniversary month of your joining the centre. For families with three children or more a family fee of $55 is applied.

BILLING

Once enrolled in a program that has reoccurring monthly tuition you are continuously enrolled in the program and will incur reoccurring monthly tuition charges on your account until you submit a class drop request or automatically at the end of a session. All fees are subject to GST. Some months receive 5 classes. There will be no extra charge for the 5th class but those days will be considered a makeup for classes missed while Kerrigan Children’s Active Learning Centre is closed due to statutory holidays.

END ENROLMENT

How to drop a class: If your child is enrolled in a program that has recurring monthly tuition you are continuously enrolled in the program and will incur recurring monthly tuition charges on your account until to end of the session. If you would like to drop your enrolment before the end of the session please submit the online enrolment drop request. This can only be done using the Enrolment Drop Request Form on our website.

If you are dropping a class (with recurring monthly tuition) it must be done on or before the 20th day of the month. No refunds or credits will be given if you drop a class after payment has been processed.

DISCOUNTS

If you have 2 or more children registered into classes you receive 5% off your 2nd child’s monthly fee, third child, etc. from the same family. Register into two or more classes every week and receive further 20% off of your second, third, etc. class fees.

REFUNDS

We do not offer any refunds or credits once payment has been made.

MAKE UPS

We allow 3 makeup classes per term. Makeups must take place in our designated makeup class. We do not allow makeups in regular classes.To book a makeup you must contact and register through customer service.    


REGISTRATION TERMS FOR SPECIAL EVENTS, LEAPFROG ADVENTURE DAYS & CAMPS

We do not offer any refunds or credits once payment has been made.


ASSUMPTION OF RISK, WAIVER OF LIABILITY

As legal guardian and/or one of the above named persons and/or participants, I recognize that potentially severe injuries, including permanent paralysis or death can occur in sports or activities involving height or motion, including but not limited to inflatables, gymnastics, tumbling, clinics, camps, private lessons, bring a friend, play time, field trips, preschool, group activities, parents night out, trampoline, dance, circuit training, running, free weights, conditioning, obstacle courses, personal training and group fitness. Being fully aware of these dangers, I voluntarily consent to the aforementioned persons participating in any and all programs at Kerrigan Children’s Active Learning Centre and I ACCEPT ALL RISKS associated with that participation. In consideration for allowing my child and/or myself to use this facility, I, on my own behalf and the behalf of my child and our respective heirs, administrators, executors, and successors, hereby COVENANT NOT TO SUE and FOREVER RELEASE Kerrigan Children’s Active Learning Centre, its officers, directors, shareholders, employees or other representatives, whether paid or volunteer, from all liability for any and all damages or injuries suffered by myself or my child while under the instruction, supervision or control of Kerrigan Children’s Active Learning Centre. I also understand that it is the responsibility of the legal guardian and/or the above named persons to warn the participant and/or be aware of the dangers of injury. The guardian is aware and should warn the participant according to what the guardian feels is appropriate. Kerrigan Children’s Active Learning Centre will only warn the participant through safety messages and our teaching style and progressions. I also understand and give permission for photographs and videos of named persons and/or participants and/or myself be used in print or broadcast media as deemed appropriate for the promotion of Kerrigan Children’s Active Learning Centre.

Billing Authorization

I represent and warrant that if I am purchasing something or paying for a service from this facility or from other merchants through this facility that (i) any credit card, banking and personal information information I supply is true and complete, (ii) charges incurred by me will be honored by my credit card company or financial institution, and (iii) I will pay the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties.

I hereby authorize (if online payment is made or autopay information is provided) this facility to charge my credit card account. I understand and have read Kerrigan Children’s Active Learning Centre’s Policies. I understand the named persons and/or participants that I have registered using Kerrigan Children’s Active Learning Centre’s online database is enrolled in a program that has instalment monthly tuition I am continuously enrolled in the program and I will incur instalment monthly tuition charges on my account until I submit a class drop request. If you are dropping a class (with reoccurring monthly tuition) it must be done on or before the 20th day of the month. No refunds or credits will be given if you drop a class after payment has been processed. I am responsible to make timely payments of my balances due on my Kerrigan Children’s Active Learning Centre account. If for whatever reason, payments cannot be processed and my account balance remains overdue, I understand that my enrolment in classes will be cancelled. I will be responsible for all costs incurred for collection of any delinquent payments, including but not limited to collection/ attorney fees/ court costs. I understand that monthly payment amounts may vary as classes are added or dropped and as other charges/payments are applied to my account. New and updated billing, address and telephone information is the responsibility of the member, and not the responsibility of Kerrigan Children’s Active Learning Centre to notify the member of expired/declined credit cards and NSF returns. All overdue accounts, including cancelled accounts, will be charged $25.00 late fee each month until the account is paid in full or arrangements are made for payment. Overdue accounts will be sent to collections after the first on the month.

Should I dispute a charge through my financial institution this will constitute a breach of contract possibly resulting in, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.

Medical Emergencies

PERMISSION FOR EMERGENCY MEDICAL TREATMENT/MEDICAL INSURANCE

I confirm that the named persons and/or participants that I have registered using Kerrigan Children’s Active Learning Centre’s online database are in good health and I have medical insurance and will provide coverage while named persons and/or participants are enrolled. I fully understand that Kerrigan Children’s Active Learning Centre staff members are not physicians or medical practitioners of any kind. With the above in mind, I hereby release Kerrigan Children’s Active Learning Centre staff members to render temporary first aid to named persons and/or participants in the event of any injury or illness, and if deemed necessary by the Kerrigan Children’s Active Learning Centre staff to seek medical help including calling of an ambulance for said named persons and/or participants should the Kerrigan Children’s Active Learning Centre staff deem this to be necessary. Additionally, I hereby agree to individually provide for all medical expenses, which may be incurred by named persons and/or participants as a result of any injury sustained while participating at Kerrigan Children’s Active Learning Centre.